2019 Annual Conference

The Mission of NAGAP is to support, advance and engage graduate enrollment professionals by promoting integrity, excellence and collaboration through education and professional development.


Wednesday, April 10, 2019 (All day) to Saturday, April 13, 2019 (All day)

Time Zone: 

  • Eastern Time


Sheraton Centre Toronto - Toronto, Ontario - CANADA

The Annual Conference features dynamic speakers and is designed with numerous educational sessions to meet everyone’s needs - whether they’re new in graduate admissions and graduate enrollment management, a seasoned veteran, or somewhere in between. The educational sessions will provide new approaches and creative strategies across a variety of topics related to our field, including admissions policies and processes, career and staff development, graduate student support and financial aid, legal and ethical issues, marketing and recruitment, student services and others.

Held each year in April, the conference brings over 900 GEM professionals together under one roof to gain insight and knowledge from peers and experts in the field.

Pre-registration has closed. You may now register on-site. Complete the registration form, and bring it with you to the conference to expedite the registration process. 

Program & Registration Details

The Conference Program provides full details about the conference including registration details, session topics and schedule, networking events and hotel information. Pre-registration has closed. You may now register on-site using the registration form. Complete the form and bring it with you to the conference to expedite the registration process.  

Registration Fees (listed in US Dollars):

Early-Bird Conference Registration - by February 1 

  • Current/New Member - $505
  • Non-Member - $685

Conference Registration - Feb. 1 - March 11 

  • Current/New Member - $575
  • Non-Member - $755

On-Site Registration - after March 11

  • Current/New Member - $675
  • Non-Member - $855

Pre-Conference Institute Registration (Wednesday, April 10 - 9:00 a.m. - 1:30 p.m.)

  • Current/New Member - $225
  • Non-Member - $275

Registration for one-day only is also available for $295. 

Cancellation Policy:  Only written requests for refunds will be accepted and you can send your requests to the NAGAP Executive Office at [email protected]. NAGAP has no desire to retain fees paid by members unable to attend; however, hotel guarantees and other related expenses make the following refund schedule necessary. All refunds will be processed after the Annual Conference. Please note that it is the attendee's responsibility to secure a passport or other documentation needed to enter Canada. Cancellations will not be generated after March 11 for requests related to lack of advanced planning. 

  • Cancellations will be accepted until March 11, 2019. Refunds will be issued in the same manner as the payment was received, minus a $100 processing fee.
  • No refunds will be issued after March 11, 2019. No exceptions.
  • Substitution of registrants is allowed and such requests must be submitted in writing.

Lodging Information

Sheraton Centre Toronto is located in the center of downtown Toronto and home to the 2019 NAGAP Annual Conference.

Guest Rooms: Enjoy views of Queen City as you relax in the newly redesigned contemporary guest rooms with plush mattress, luxe white linens and a cozy duvet. All of our luxurious Toronto accommodations boast modern work desks, 55" LCD flat screens, Wi-Fi and high-speed Internet access.

Internet Access: NAGAP is pleased to provide complimentary wireless high-speed Internet access in your guest room.

Check-in/Check-out: Check-in 3:00 p.m. and Check-out 12:00 p.m. Early check-in and late check-out requests will be accommodated on a request basis and should be directed to the hotel.

For a complete list of hotel features please click here and for information on hotel parking visit hotel parking.

NAGAP Conference Hotel Rates: NAGAP Conference Hotel Room Rate is CAD $290 for deluxe rooms, plus taxes. The conference rate will be honored three nights pre/post of the conference dates based on availability.

Hotel Booking Policies: Reservations must be guaranteed with a credit card, no advanced deposits are required. The credit card will not be charged prior to your arrival. Reservations must be canceled at least 24 hours prior to arrival to avoid a one night cancelation penalty. An early departure fee of $50 will apply for check-out prior to confirmed check-out date.

The deadline to confirm your reservation at the special conference rate is Tuesday, March 19, 2019. However, we may sell-out prior to the deadline.

NAGAP never partners with any housing/travel companies to assist with making hotel reservations. These companies find attendees by scouring the websites and then calling and telling them the housing block is sold-out or almost sold-out, or they missed the deadline to book. They are not breaking the law; however, they are not providing accurate information, and they usually require full payment up-front or non-refundable deposits and have strict cancellation/change polices.

Reservations: Please support NAGAP and book directly with Sheraton Centre Toronto Hotel by clicking here.

By booking directly with the Sheraton Centre Toronto Hotel, your reservation counts toward the NAGAP contracted room block.

Sheraton Centre Toronto Hotel
123 Queen Street West
Toronto, ON,  M5H 2M9 Canada
Tel: +1 416 361 1000

Flight Information

NAGAP is pleased to offer discounts on select airfares from Delta and Air Canada for the 2019 conference. We encourage you to book early to obtain the best airfares. Delta promotion code is NMSE9, and the Sky Bonus Number is US0084894.  To make your reservations please visit DeltaMeetings and enter the promotional code and Sky Bonus Number. Air Canada promotional code is 7WQV8Q61, this offers a 10% discount on eligible fares.  To make your reservations please visit Air Canada and enter the promo code. 

Toronto is served by the Pearson International Airport (YYZ) and the Billy Bishop Toronto City Airport (YTZ). The Pearson International Airport is approximately 17 miles from the Sheraton Centre hotel and the Billy Bishop Airport is approximately 2.5 miles from the Sheraton Centre hotel.

Ground Transportation Information

Ride sharing services, provided by Uber and Lyft, are now available as part of a pilot project at Toronto Pearson. This is subject to change without notice.

Union Pearson Express Rail Service:

Union Pearson Express is a dedicated air-rail link that speeds travelers from Toronto Pearson International Airport to Union Station in the heart of downtown Toronto, this is the closest station to the Sheraton Centre Toronto. It’s fast, reliable, and the trip only takes 25 minutes, with trains leaving every 15 minutes. UP Express was designed for travelers. Free Wi-Fi is provided on trains and in-station, convenient charging stations for devices, airline check-in kiosks where you can print boarding passes and luggage tags, and up-to-the minute flight information is also available. UP Express offers easy access, with level boarding and plenty of storage so bags are never a hassle.

Pearson Station Location

The UP Express station is located in Terminal 1 next to the Terminal Link Train. From Terminal 1: Follow the "Train to City" signs. From Terminal 3: Take the free Terminal Link Train to Terminal 1 and follow the "Train to City" signs. 

Get a discount on your travel with UP Express! 

Just visit UPexpress.com before April 10, 2019 and use promo code NAGAP2019  to get your 25% discount on adult return tickets (round-trip) from Pearson Station to Union Station (regular price $24.70* CAD).  Tickets are valid for one year.

  • select “From Pearson To Union,”
  • select an adult return ticket for your round-trip
  • Add to order, then click the ‘Buy Now’ button and then Checkout to pay for ticket.

At checkout...

  • Apply the promo code NAGAP2019 during purchase.

UP Express connects Toronto Pearson International Airport to Union Station in the heart of downtown Toronto in just 25 stress-free minutes—less than half the time it often takes by car.  Trains leave every 15 minutes with the first train departing Pearson Station at 05:27 and the last train departing at 00:57. There’s no easier or more convenient way to get to or from Toronto Pearson.

*Price subject to change. 

Local Information – What to see and do

Toronto, Canada is an international city of warmth, openness, energy and style enriched by the fusion of over 100 cultures, influencing world-class dining, music, art, architecture and shopping. Toronto is a city constantly unfolding and alive with unlimited potential and energy. If you're the kind who likes the unexpected, you'll love Toronto. 

The Toronto Convention and Visitors Bureau has provided this site specifically for NAGAP. Check it out for all of the great things to do and see in and around Toronto.

Lunch on Thursday, April 11 is "on your own". There are several restaurants available within walking distance of the hotel. Here is a list.  

Fun Run

Like the title says, this is just for fun and a little exercise to start your day. Water will be provided. There is no cost to participate in the fun run/walk, but you may purchase a T-shirt for $15. Be sure to indicate your participation, your T-shirt size and that you have read the waiver on your conference registration form. Proceeds from T-shirt sales will be donated to this year’s charity. 

Community Service Project

Pathways to Education is a national, charitable organization breaking the cycle of poverty through education. Its award-winning program is creating positive social change by supporting youth living in low-income communities to overcome barriers to education, graduate from high school, and build the foundation for a successful future. Through the collective power of partnerships, Pathways to Education’s innovative program is preparing youth for tomorrow. For more information visit Pathways to Education. You may donate to Pathways to Education here. NAGAP will match up to $500 total donated both through this link and on-site at the conference. 

Moderators & Recorders

Interested in becoming more involved at the 2019 Annual Conference? Consider volunteering as a Moderator or Recorder for an education session. Volunteer by March 22. Assignments will be emailed out the week of March 25. 

Moderators arrive to their assigned room a few minutes early to assist the presenter(s) with any A/V or other needs. They are also in charge of introducing the session presenter or panelists to the audience at the start of the session. Moderators’ other responsibilities include making sure the session stays on time, reminding attendees to take notes during the session to assist them in providing feedback via the conference evaluation survey, being prepared to ask a question or two if the members of the audience don’t have any, and closing the session with any additional announcements that might be necessary. Moderators fill out their own brief survey of the session and presenter(s) and are presented with a small token of appreciation for their participation.

Recorders are assigned to a particular session and are responsible for writing a summary of that session for publication in NAGAP’s Perspectives. Summaries should be approximately 200-300 words and are generally due to the Publications Committee shortly after the conference ends. Recorders are presented with a small token of appreciation for their participation in addition to being published.

Learn more in the Orientation PowerPoint

NEW THIS YEAR! Optional NAGAP Exclusive Tour to Niagara Falls

Extend your visit to Toronto with a NAGAP Exclusive Tour to Niagara Wine Region and a visit to Niagara Falls!

A day trip to Niagara Falls offers an unforgettable experience to visit one of the most spectacular regions in Canada. Your tour will be guided by a licensed Niagara Tour Guide and will include incredible views of the Niagara Escarpment, a delicious private wine tasting at one of the regions best wineries, 13th Street Winery, and finally, a stop at one of the most incredible natural wonders of the world, Niagara Falls, with a close-up look at the spectacular falls on the Hornblower Cruise.

Niagara Falls Day Tour | $125 CAD per person + tax and processing fees

Offered: April 13th 2019 | 1:30 PM - 7:30 PM

Departs from Sheraton Centre Toronto Lobby at 1:30 PM

Tour Includes: Private motor coach transportation to/from the Sheraton Centre Hotel, wine tasting with small bites at 13th Street Winery, and admission to the Hornblower Cruise. The trip will be escorted by a licensed Niagara Tour Guide. 

There will be some free time at the winery and after the cruise to explore area: Clifton Hill, The Niagara Skywheel, Journey Behind the Falls, Skylon Tower and much more! Dinner recommendations, maps and coupon vouchers will be provided.

Registration is limited. To book or for more information click here.

Conference App

NAGAP has a new app. Download the NAGAP app directly from the Apple App Store or Google Play. Search for NAGAP Events and download the conference app today. You will have access to the schedule, exhibitors, speakers, maps, Toronto information, and much more! 

Sponsor & Exhibitor Opportunities

The NAGAP Annual Conference provides multiple marketing opportunities in a fun environment. Contact us today to learn more about being a sponsor in 2019. For more information, click here.

What to Know Before You Go

The NAGAP Annual Conference Committee hosted a webinar on everything you need to know before you go. You can watch the video here.

NAGAP Education Domains and Topics